Event Avenue

Events

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Sun

Mon

Tue

Wed

Thu

Fri

Sat

Red = space overlap. Yellow = kitchen service starts within 90 minutes.

Event record

New Event

Status

Event / Group NameEvent TypeFunction DateGuaranteed GuestsSetup StartsGuest ArrivalFood Service StartEvent EndsBreakdown EndsMOD

Venue / SpaceVenue Pricing

Client & Event Format

Primary ContactOrganizationCell PhoneEmailBilling AddressPreferred Contact MethodService StyleSeating Style

Host Vision / Key Expectations

Menu / Catering

Add as many lines as you need. Catalog prices auto-fill; quantity does the math.

Menu Item	Pricing	Qty	Client Unit	Est. Internal Unit	Client Total	Est. Cost

Bar Planning

Payment MethodStock LevelService Type

Beer / Wine / Bottle	Category	Qty	MIK Unit	Client Unit	Client Total	Internal Cost

Special Order Requests

Signature Cocktail

Build in Bar Math, then manually import the result here.

Open Bar Math ↗

Drink NameEst. Internal CostClient Charge

Room Setup, Vendors & Add-ons

Room Setup / Guest Experience

Responsibility	Service	Vendor	Status	Internal Cost	Markup Mode	Markup %	Client Charge

Client requested setup + tear-down service

Staffing & Labor

Suggested Count prepopulates from service style; Scheduled Count controls actual labor cost.

Role	Suggested	Scheduled	Rate	Hours	Internal Cost	Bill in Client Service Cost?

Security needed# SecuritySecurity PricingMIK Security Contract Cost

Include security in Client Service Cost

Staff Call List

Names and report times feed the Day-of / Call Sheet PDF.

Name	Role	Report Time	Assignment / Notes

Quote, Fees & Profit

Service/Admin %Gratuity %Discount ($)

Deposit

Payments

DateAmountMethodReceipt / Reference #

Payment Note

Timeline / Run of Show & Special Notes

Add as many day-of milestones as you need.

Time	Activity / Event	Responsible	Notes

Special Notes

Settings / Admin

Default Food Cost %Default Beverage Cost %Default Vendor Markup %Target Event Gross Margin %Service/Admin %Gratuity %Sales Tax %Kitchen Warning MinutesSetup + Tear-down Client FeeFull Bar Service Client $/hrCocktail/Floor Client $/hrBottle Service Client $/hrSignature Cocktail Service $/hr

Venue placeholder rates

2nd Floor3rd FloorWhole Restaurant

Vendor	Service	Contact	Phone	Email	Internal Cost	Markup %	Preferred	Notes

Add Vendor

Vendor NameService TypeContact NamePhoneEmailDefault Internal CostDefault Markup % Preferred Vendor RelationshipNotes